Eng Supp Spec 2 - Engineering Operations Specialist

ASSIGNMENT RESPONSIBILITIES

Note

All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Create new and maintain/update existing project SharePoint sites.

Use MS Project to develop and update project schedule, based on the input from BPA Project Manager.

Coordinate with Design Managers, Construction Managers, and other groups to identify areas of improvement in processes or standards.

Set up and coordinate team meetings.

Assist with creating and updating Project Management plans.

Set up, organize, and facilitate Project Constructability Reviews at field sites and office sites:

Identify meeting participants.

Create and distribute construction documents.

Arrange site trips, which may include transportation, overnight lodging accommodation, etc.

Assist PM with conducting the review meeting.

Confer with Project Manager Team Leads to produce and update periodical reports.

Assist with Project Manager Team Analysis

Develop and deliver status/progress reports based on existing data and documentation.

Establish and continually track project expectations with team/project manager and other stakeholders.

Monitor and provide status on the various standards and deliverables expected of the Project Managers during the project life cycle.

Assist TIP and TIPE Supervisors by collecting and reporting Program level Capitol Program costs and work accomplished.

Collect data from the financial system to analyze capital spend rates and forecast year end capital spend.

Identify leading indicators of risk areas with respect to scope, cost, and schedule.

Assist in authoring and maintaining documents for Project Management work practices, and assist assigned PMs with these practices.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements.

Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).

Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.

Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

High School Graduate or GED certificate required.

A degree in business management, engineering, logistics management, mathematics, computer science or a closely related field is preferred.

Five (5) years of experience is required.

Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Must be capable of applying diversified knowledge and principles and practices in assigned technical areas.

Requires a working knowledge of monitoring, utilizing, and updating automated reporting systems.

Must possess broad knowledge of engineering operations policies and procedures.

Required Technical Skills & Experience (required on matrix)

Proficiency with Microsoft Office Suite Software (Word, PowerPoint, Excel, and Outlook).

Intermediate level skills with SharePoint or similar programs (Google Workspace, Confluence, Slack, etc.)

Proficiency with MS Project or similar programs (Asana, Smartsheet, Trello, etc.).

Proven ability to analyze, understand and effectively document technical data.

Demonstrated ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.

Preferred Skills & Experience (optional on matrix)

Intermediate level experience with Visio or similar programs (Lucidchart, Draw.io, Miro, etc.)

Intermediate level skills with MS Access or similar programs (MySQL, SQLite, etc.)

Excellent communication skills, verbal and written.

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.