PMO Porftfolio Manager (Local ti Chicago)

SUMMARY

PMO Portfolio Managers will be responsible for managing and monitoring the strategic planning, sequencing and execution of the portfolio to align to organizational objectives and complying/utilizing COE standards, processes and tools. In this role, they will identify barriers to change within their respective portfolios and make recommendations to improve the probability of success and identify tradeoffs and decisions to help portfolio optimization as a whole. This person is keen to drive measurable value out of the portfolio.

POSITION RESPONSIBILITIES

Design, develop and manage the portfolio operating model and roles and responsibilities

Develop and drive portfolio management best practices and standards that will improve productivity, investment decision making and realize targeted business outcomes.

Collaborates with the business to deliver functional and enterprise level capabilities and ensure they align to the projects supporting their portfolios.

Collaborates with the PMO COE Methods and Tools Manager to ensure use of standard methodologies, processes, PPM tools and reporting metrics (KPIs) across their portfolio.

Work with the BRM representatives to make sure that appropriate program and project managers are allocated to portfolio projects and programs proactively.

Develops a set of executive and portfolio related dashboards to communicate up and down the organization the status of the program portfolio

Manages a the intake and demand management function and maintains the capital and expense budgets across the program portfolio

Tracks, monitors and manages resource and capacity management conflicts and demands

Responsible for the adoption of portfolio management methodology and provides suitable interpretation to all stakeholders within the organization

Contributes to the development of overall Business and IT strategy as it relates to the project portfolio and performance of that portfolio

Review, track and monitor business case input and results

Creates and reports on benefits realization based on the justification in the business case for each project and/or program

Contributes to training for portfolio management functions

OTHER SKILLS and ABILITIES

Strong influence management skills; ability to work cooperatively at all levels in a matrix environment to build and maintain the positive relationships required to accomplish organizational goals

Excellent communication skills and interpersonal/team effectiveness – ability to succinctly and accurately communicate to various levels of management and employees

Team with training, resource management, integration management and analytics functions to make sure they have the appropriate methods and tools

Exceptional analytical, strategic, planning, organization, and time management skills to effectively execute project plans and budgets

Clear understanding of the roles and responsibilities of cross- functional project teams and functional management

Exceptional portfolio, program, and project management skills

Business acumen; ability to think from an overall “best for the business” perspective

Demonstrates initiative; results oriented

Excellent decision making skills – ability to negotiate and balance decisions and manage competing priorities across multiple functional areas

DAY IN THE LIFE INTERACTION

Portfolio Managers work closely with functional VPs to drive alignment between initiative(s) and work stream teams, monitor areas of significant program risk in conjunction with executive/steering committees, program leaders, and initiative leaders, and the Senior Director of PMO

The person in this role will interact weekly or daily with PMO Program Managers to understand program health, resolve issues, and mitigate risks.

Proactively work with the BRM to make the right assignments needed for the programs in the portfolio to successfully plan, launch and get executed.

Team with the COE analytics team to leverage data analysis processes and tools to help identify trends and

Portfolio Managers will team with Program Managers and COE Methods and Tools Manager to execute intake and demand management, financial, estimating and resource management processes

They will own the accountability for the financial health of their portfolio

Participate in the stage gate process for a particular projects and programs.

Report to the Director of the COE on a weekly basis and provide status as to where value has been generated across the function and what activity was accomplished to drive standardization and transparency in a given week.

BASIC QUALIFICATIONS

EDUCATION REQUIRED

Bachelor’s degree in Management Information Systems, Business, or related field

YEARS OF EXPERIENCE

10+ years of experience in program, project, and portfolio management

7+ years of experience with the functions within program and portfolio management

7+ years with delivery methodologies and tools

SPECIALIZED KNOWLEDGE REQUIRED

Project, Program, and Portfolio leadership experience

Program manager experience or people manager experience (with direct reports)

Portfolio, capacity, and financial management experience

Experience managing global initiatives

Experience driving change management initiatives across an organization

DESIRED/PREFERRED QUALIFICATIONS

Self-motivated individual with passion to succeed

Demonstrated leadership for process harmonization across an organization

Experience implementing initiatives through effective influence management skills at multiple levels in the organization

Excellent verbal and written communication and presentation skills

Experience in creating and delivering presentations to leadership

Excellent facilitation and issue resolution skills

Previous experience operating in a matrix organization

Ability to work independently or collaboratively to determine and develop approaches to solutions with very little to no supervision or direction

Experience providing work direction and leadership to people and teams in a management role

Experience with Planview, MS Project, MS Excel, MS PowerPoint and MS Word

Master’s degree in Management Information Systems, Business, or related field

PHYSICAL JOB REQUIREMENTS

While performing the duties of this job, the employee is regularly required to be independently mobile

Required to interact with a computer and communicate with peers and co-workers

Titles

PMO Manager, PMO Program Manager, Program Manager, PMO Program Manager, Portfolio PMO Manager, Portfolio Program Manager

Skills

PPM, PMO, Portfolio, KPI